10 Best Employee Timesheet Software for Accurate Employee Tracking

For businesses focused on enhancing productivity, simplifying payroll, and ensuring regulatory compliance, tracking employee work hours accurately is essential. Employee timesheet software provides a streamlined approach to time management, automating key processes and enabling managers to concentrate on more impactful work. In this article, we’ll take a look at the 10 best timesheet management systems, so you can select the right one for your company’s needs.

10 Best Employee Timesheet Management Software 

Timesheet management systems go beyond basic time tracking—they offer valuable data to measure productivity, assist in project management, streamline payroll, and enable smarter workforce planning. These tools also help reduce human error and improve employee accountability across the organization.

1. Qandle

Qandle is an all-in-one timesheet management solution tailored to the needs of today’s businesses. It enables managers to effortlessly track employee work hours, manage overtime, and analyze productivity patterns within teams. Additionally, Qandle integrates smoothly with payroll systems, ensuring a streamlined timesheet processing experience.

Key Features

• Customizable timesheet settings for different roles
• Automatic time tracking and manual entry options
• Overtime tracking and productivity insights
• Integration with payroll and HR systems
• Mobile app for on-the-go time management

Pros

• User-friendly with high customization options
• Strong analytics and reporting features
• Excellent integration with payroll tools

Cons

• Advanced features may require a learning curve for new users

Qandle’s flexible features make it a top choice for businesses looking for a robust employee timesheet software.

2. Clockify

Clockify is a popular choice for businesses of all sizes, especially those looking for a free timesheet management tool. It offers basic time tracking and reporting features, along with premium options for added capabilities.

Key Features

• Unlimited users on the free plan
• Time tracking for individual and team projects
• Project management and budgeting tools
• Exportable reports in multiple formats
• Integrates with over 80 productivity apps

Pros

• Free plan includes unlimited users
• Simple and intuitive interface
• Extensive integration capabilities

Cons

• Limited reporting and analytics in the free plan

Clockify’s budget-friendly solution and core functionality make it ideal for businesses needing a straightforward timesheet tool.

3. Hubstaff

Hubstaff is a comprehensive timesheet management system with added features like employee monitoring, project tracking, and expense management. It’s widely used by remote teams and is known for its flexibility in time tracking.

Key Features

• GPS tracking and geofencing for mobile employees
• Time tracking, productivity monitoring, and project management
• Payroll integration with automatic invoicing
• Screenshot and activity level monitoring
• Mobile app for iOS and Android

Pros

• Great for remote and distributed teams
• Strong monitoring and productivity tools
• Real-time reporting and payroll integrations

Cons

• Employee monitoring may be invasive for some teams
• Pricing can be high for advanced features

Hubstaff’s versatility and robust functionality make it suitable for companies with remote or mobile workforces.

4. Toggl Track

Toggl Track is a popular time tracking tool known for its simplicity and intuitive design. It provides essential features for tracking time, project management, and reporting, making it ideal for small teams or freelancers.

Key Features

• One-click time tracking and manual entry
• Detailed reporting and project profitability analysis
• Integration with over 100 other tools
• Offline tracking capabilities
• Mobile, desktop, and browser apps

Pros

• Easy to use and set up
• Integrates well with productivity tools
• Free plan available for smaller teams

Cons

• Limited project management features
• Pricing can increase for larger teams

Toggl Track’s user-friendly design makes it a great choice for businesses prioritizing ease of use and basic time tracking.

5. QuickBooks Time (formerly TSheets)

QuickBooks Time is an advanced employee timesheet software integrated with the QuickBooks accounting suite, making it especially appealing for businesses already using QuickBooks for payroll and accounting.

Key Features

• Real-time GPS tracking and geofencing
• Automated alerts and notifications for timesheets
• Payroll and invoicing integration
• Customizable reports and overtime tracking
• Mobile app for remote time entry

Pros

• Seamless integration with QuickBooks
• Great for managing remote and field teams
• Advanced reporting and payroll tools

Cons

• Pricing can be high for smaller teams
• Advanced features mainly benefit QuickBooks users

QuickBooks Time is a top choice for QuickBooks users who need a sophisticated timesheet solution.

6. Zoho People

Zoho People is part of the Zoho suite, providing a comprehensive HR management system with built-in timesheet management software features. It’s ideal for businesses already using Zoho products.

Key Features

• Employee time tracking and shift scheduling
• Payroll integration with automated time logs
• Customizable timesheets and approval workflows
• Attendance tracking with geolocation
• Mobile app for flexible time management

Pros

• Great integration with other Zoho products
• Customizable timesheets and workflows
• Suitable for HR and payroll management

Cons

• Limited features outside of Zoho’s ecosystem
• Can be complex for new users

For businesses using Zoho, Zoho People provides a flexible, all-in-one HR and timesheet solution.

7. Deputy

Deputy is a workforce management tool that includes timesheet management and scheduling capabilities. It’s especially beneficial for industries with shift-based workforces, such as retail and healthcare.

Key Features

• Time tracking and scheduling for shift-based employees
• Payroll integrations and attendance records
• Customizable reporting and overtime management
• Employee communication tools
• Mobile app with GPS-based time tracking

Pros

• Excellent scheduling and shift management features
• Intuitive and user-friendly interface
• Great for businesses with rotating schedules

Cons

• Limited project tracking features
• Pricing can increase with more employees

Deputy’s focus on scheduling and shift management makes it a top choice for industries with dynamic work schedules.

8. ADP Time and Attendance

ADP Time and Attendance is part of ADP’s comprehensive HR solutions, offering employee timesheet software alongside payroll, benefits, and HR management. This software is ideal for larger businesses needing robust HR tools.

Key Features

• Automated time tracking and attendance reporting
• Payroll integration with ADP’s ecosystem
• Compliance tools for tracking overtime and breaks
• Real-time labor cost analysis
• Mobile app for clock-in/out

Pros

• Comprehensive solution for HR, payroll, and time management
• Excellent compliance tracking tools
• Scalable for larger enterprises

Cons

• Pricing can be prohibitive for small businesses
• Primarily benefits companies using ADP’s other services

For large companies already using ADP, this solution provides seamless integration and robust functionality.

9. Replicon

Replicon is a feature-rich timesheet management software that focuses on compliance, time tracking, and workforce productivity. It’s best suited for larger organizations and those requiring detailed reporting.

Key Features

• Real-time tracking and project-based time management
• Compliance tracking for overtime and labor laws
• Advanced analytics and forecasting tools
• Payroll integration with multiple options
• Mobile app for employee time tracking

Pros

• Detailed compliance and productivity tracking
• Flexible and scalable for larger organizations
• Strong reporting and forecasting capabilities

Cons

• High price point
• Can be overwhelming for small businesses

Replicon is best for enterprises with complex compliance and reporting needs.

10. Harvest

Harvest is a versatile time tracking tool known for its simplicity and integration with project management platforms. It’s ideal for freelancers, consultants, and project-based teams.

Key Features

• Simple time tracking with invoicing capabilities
• Project budget and expense tracking
• Integration with project management tools like Asana and Trello
• Real-time project reporting
• Mobile and desktop apps

Pros

• Great for project-based billing and invoicing
• Easy-to-use and intuitive interface
• Strong integration with productivity tools

Cons

• Limited for companies needing extensive HR features
• Pricing can be high for larger teams

Harvest’s simplicity and invoicing features make it ideal for freelancers and consultants.

Conclusion

Selecting the right employee timesheet software depends on your business size, industry, and specific needs. Each of the systems listed here offers unique features, from budget-friendly solutions like Clockify to robust, feature-rich options like Replicon and ADP Time and Attendance. With the right timesheet management software, businesses can boost productivity, streamline payroll processes, and ensure compliance with labor laws, ultimately improving both efficiency and employee satisfaction.