Name: Qandle
Price: 99 INR
Rating: 5.0 (37 reviews)
Author: Qandle

What makes Qandle the best Document Management Software?

Collaboration at its best

It is critical to develop organised and timely communication across numerous channels, and Qandle assists each team member in doing so.

Customizable reports

Qandle includes reporting tools that collect your previously inserted project data and enable creating customizable reports at ease.

Reporting

To get a complete picture of your project's development, qandle provides customers with useful insights that help them make the best decisions possible.

Dashboard for project KPIs

Qandle includes all the required indicators such as the intended and actual project value, schedule deviation, and task completion percentage.

Budget reports

By providing weekly and monthly reports on your project expenses, expenditures, and totals, it keeps track of expenses and provides quick and clear reporting on budget performance.

Training Management

Provides you with all that you need to increase productivity of all your employees by motivating and educating managers.

Employee Lifecycle Management

Helps you to manage the employee's journey with the company and make it worthwhile.

Time & Attendance Management

Track and monitor when employees start and stop work with ease using our Attendance Management Software.

Employee Database

Systematic employee database to help you understand your employees and make data-based decisions in a better way.

360 Degree Feedback

You receive a complete analysis of how you perceive yourself and how others perceive you.

Compensation Management

Compensation Management Software allows you to create a base for happiness and satisfaction of your workforce that limits the labour turnover and confers a stable organisation.

Self Service Portal

This allows you to personalize your customer and employee experience. Address each customer or employee by name whenever they log in.

What is aDocument management system?

A document management system is a software solution that automates the process of organising, securing, capturing, digitising, labelling, approving, and completing tasks with your company's documents. Despite the fact that most document management systems store data on the cloud, a DMS is much more than that. You can spend more time on the tasks you enjoy because of innovative document management systems, such as Qandle, in order to handle the vast amounts of paper that pour into your firm for you.

Documents are the foundation of any company. Documents play a critical part in the smooth operation and ultimate success of any company. There isn't a single business on the planet that can get through a day without reading and sharing papers. This comprises, among other things, marketing brochures, project proposals, technical documentation, HR guidelines, and training materials.

Despite the fact that the majority of document management solutions store all of your digital documents in the cloud, they are much more than that. A document management system is a framework that allows vital information to flow freely throughout a company. In the process of developing a single source of truth for all papers and records, having a formal document management system in place is the next natural step for businesses. The more robust and user-friendly a document management system is, the faster it will aid in the development of safer, higher-quality products and, as a result, enhance patient outcomes.

Advanced Document Management may help your team collaborate more efficiently, traverse audits/inspections more effectively, and locate vital information more quickly, minimising wasteful costs, manual effort, and overall business risk.

Why do you need aDocument management system?

Our world's increasing digitalization has resulted in an exponential increase in business data and content. Every day, your organisation generates and manages a large number of business papers, contracts, proposals, sales decks, marketing materials, blog entries, HR policies, training manuals, onboarding materials, and so on. These documents are frequently strewn among your digital devices, including Word files, files stored in cloud programmes like Dropbox, Google Drive, OneDrive, Box, files on your desktop, email attachments, and so on.

The management of your digital data has long been a component of being organised that is frequently disregarded. You may not realise you have an issue until you can't find a specific file because you can't see or feel the digital mess you've produced, unlike the paper mess of the old-file-cabinet era. A document management system can help make all of the tasks associated with document management easier, faster, and more efficient. When companies don't know when, how, or what to do to codify their documentation standards, it can lead to a lot of uncertainty down the road. Team members frequently store and maintain papers on personal hard drives, or set up cloud storage to exchange files, but these locations merely serve as dump stations for "junk" and random documents.

These techniques lack genuine formality, which is an important feature to have in any document management system. It is vital for organisations to place a strong emphasis on enhancing the structure and order of their procedures at any stage of product development.

When document management systems are properly made use of right from the start, they actually help to foster rather than hinder innovation and growth. Strong document management systems guarantee that everyone in your business, regardless of department or team, understands where a document is stored, where it is in the review process, what needs to be updated, and if any discourse actions are required. It promotes team collaboration and aids in the completion of projects in a more timely manner.

Benefits of using a Document Management Software

Free space

The expenditures of storing paper documents might easily build up. After all, you'll need to buy file cabinets, boxes, and storage bins and make room for them. According to one study, physical document storage takes up about 15% of overall office area. Because a document management system is a software-based solution, you'll be able to free up space and store any required hard copies in more cost-effective locations such as a warehouse.

Encourages Collaboration

Employees from multiple departments can collaborate on documents using a document management system with minimal effort. Someone in marketing, for example, can effortlessly email an invoice to a colleague in accounting. The accounting employee may pay the invoice and then label it as "paid" so that everyone is aware of its status.

Integration

There are more apps and software systems than you can count in today's world. In reality, firms employ around 130 distinct apps or tools to get work done on average. Many of them, especially those that are vital to a company's operations, would be expensive and difficult to replace. A smart document management system, on the other hand, may simply interface with legacy systems, minimising downtime. Accounts payable, logistics, marketing, and any other department will be able to easily access and send papers, and many of their jobs will be automated.

Better organization and version control

Even if you've gone digital, determining if the document you're looking at is the most recent version can be difficult. By recording revisions and providing a document history, a smart document management system can help you avoid these difficulties. You'll be able to see all of the changes and always have the most recent version.

Saves time and money both

Keeping track of paper files is time-consuming and costly. Employees can utilise a document management system to search for what they need by word, phrase, or complete text, saving time and money. Because all documents are saved in the cloud, your staff can achieve their objectives at a lower cost and in less time.

Better Security

For resolving various challenges with regards to security, a document management system is essential. You can set access restrictions if needed, and you can usually see who has read or updated a document at any time.

Wider access

Physical papers have a number of drawbacks, including the fact that they can only be in one place at any given time, and creating copies isn't necessarily efficient or secure. If you invest in a system to manage these files, anyone who requires access to a document will be able to do so without having to wait for someone else to finish it. Additionally, team members can access these forms from a variety of devices, including computers, laptops, and even mobile phones. Everyone who needs access to documents has it thanks to a document management system.

Backup and recovery

Not only is preserving physical documents expensive, but it's also dangerous. A fire, flood, earthquake, or other natural calamity might wipe out years of vital data and cripple your organisation. You may avoid this problem and easily back up and safeguard your information by keeping your papers electronically in a document management system, especially one that is cloud-based and off-site.

Improves workflow

By storing files in a document management system, you can streamline operations and save your team hours. Employees can discover what they need quickly, transfer files effortlessly, and identify how recent a document is at a glance since the system works as an easy-to-use, centralised repository. This simplification enables them to focus on more vital responsibilities.

Must have features of aDocument Management System

Categorizing

The various papers are automatically indexed by a DMS software based on the type of content. If the material is about management, the filing system will seek for words like that. It depicts the document's whole physical path from creation to expiration.

Document Libraries

The document library is another amazing must-have feature. All documents are stored in a document library. It allows everyone to read, write, and store documents in a single location. Here you can create document types, records portal or even an engaging intranet as it suits your organisation.

Frame Sound Information Policy

Your organization's papers are governed by an information policy. It specifies who has access to information in your organisation, how long they are allowed to keep it, and what changes they are allowed to make, among other things. It establishes the life cycle and flow of different documents.

Monitor Progress

Another feature is versioning, which ensures that any modification you make to a document is stored with a version number. It also includes the control approval feature. It enables those with the required permissions to publish documents. You can remark on text changes and even specific versions using the check-out and check-in feature.

Metadata management

The racks in a typical file management system are named for the file type. A file may occasionally belong on two shelves, causing confusion. However, metadata is used by an online document management system to do this. Metadata is a collection of data that provides context for other data. Simply explained, metadata is a type of tag you can add to an online document. DMS allows users to create a metadata library that supports other users with tags that are already in place, avoiding duplication of effort and reducing search time.

I would like to thank Qandle to change the way we look at the Performance Management System, even though we are in the industry for more than 15 years. Now we can use the right platform for our people to measure performance. Great job, thank you. Kiruthika Prasadh, Senior HR Manager, Prochant

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