What is a Job Rejection Letter Email?
A job rejection letter email is a formal communication sent by an employer to inform a job applicant that they have not been selected for the position they applied for. This email serves to close the loop on the hiring process and provides clarity to the candidate regarding their application status. It typically includes a polite and appreciative tone, thanking the applicant for their interest in the company and the effort they put into their application. While delivering disappointing news, the rejection email maintains professionalism and encourages the candidate to apply for future openings if suitable.
How to Write a Job Rejection Letter Email?
Writing a job rejection letter email involves several key steps:
- Subject Line: Clearly state the purpose of the email, such as 'Application Update - [Job Title]' or 'Thank You for Your Application.'
- Greeting: Address the candidate by name to personalize the message.
- Opening: Start with a thank you, acknowledging their interest in the company and the time they invested in the application process.
- Rejection Statement: Clearly inform the candidate that they were not selected for the position.
- Reasoning (Optional): Briefly mention why, if appropriate, but avoid detailed explanations.
- Encouragement: Encourage the candidate to apply for future positions if you believe they could be a good fit for other roles.
- Closure: End on a positive note, wishing them success in their job search and future endeavors.
Be respectful, concise, and maintain a positive tone throughout the email.
Job Rejection Letter Email Samples
Sample 1:
Subject: Application Update - Marketing Coordinator Position Dear [Candidate Name],
Thank you for your interest in the Marketing Coordinator position at [Company Name] and for the time you invested in the application process.
After careful consideration, we regret to inform you that we have decided to move forward with another candidate. We were impressed by your qualifications, but we believe another candidate better matches our current needs.
We encourage you to apply for future openings that align with your skills and experience. We wish you all the best in your job search and future endeavors.
Best regards,
[Your Name]
[Your Job Title]
[Company Name]
Sample 2:
Subject: Thank You for Your Application - Software Engineer Role Hi [Candidate Name],
Thank you for applying for the Software Engineer position at [Company Name]. We appreciate the effort you put into the application and interview process.
Unfortunately, we have chosen to proceed with another applicant whose skills and experience closely match our requirements. We were impressed with your background and encourage you to consider applying for other roles with us in the future.
We wish you success in your career pursuits and thank you once again for your interest in [Company Name].
Sincerely,
[Your Name]
[Your Job Title]
[Company Name]
Sample 3:
Subject: Update on Your Application - Sales Manager Dear [Candidate Name],
We appreciate your interest in the Sales Manager position at [Company Name] and the time you took to interview with our team. After much deliberation, we have selected another candidate for this role. This decision was not easy, as we had many qualified candidates, including you. Please feel free to apply for future openings that suit your profile.
We wish you all the best in your job search.
Kind regards,
[Your Name]
[Your Job Title]
[Company Name]
What Should Be Included in a Job Rejection Letter Email?
A job rejection letter email should be thoughtfully crafted to communicate the employer's decision respectfully and professionally. It should begin with a clear and straightforward subject line that indicates the email's purpose, such as 'Application Status - [Job Title].' The email should be addressed to the candidate by name, creating a personal touch. The opening paragraph should express gratitude for the candidate's interest in the position and the company, acknowledging the time and effort they invested in the application process. Following this, the main body of the email should clearly state that the candidate was not selected for the role.
It's essential to convey this news concisely and directly while maintaining a courteous tone. If appropriate, a brief mention of the reason for the decision can be included, but detailed explanations should be avoided to maintain professionalism and avoid potential legal issues. The email should also provide words of encouragement, inviting the candidate to apply for future opportunities within the company.
The closing paragraph should end on a positive note, wishing the candidate success in their job search and future endeavors. Including a polite closing and the sender's name, job title, and company information adds to the email's formality and clarity.
Job Rejection Letter FAQ with :
Speak to an expertGet started by yourself, for
A 14-days free trial to source & engage with your first candidate today.
Book a free TrialAchieving Awesomeness Recognized with an
Let's delve into the possibilities of what
we can achieve for your business.