Relieving Letter

What is Relieving Letter

A relieving letter is an official document given by an employer to an employee who is leaving their job. It confirms that the employee has been released from their duties and is no longer part of the organization. The letter usually includes the employee's name, job title, last working day, and any pending payments or responsibilities. It may also discuss the employee's conduct and performance during their time with the company. This letter is crucial for the departing employee as it serves as proof of employment and can be provided to future employers as part of the necessary documentation for starting a new job.

Guidelines for Writing a Relieving Letter

When writing a relieving letter for an employee, follow these guidelines:

• Clear and Concise: Keep the letter clear, concise, and focused. Include crucial details like the employee's name, job title, last working day, and any outstanding dues.
• Positive Tone: Maintain a positive tone throughout the letter, expressing gratitude to the employee for their contributions and wishing them success in their future endeavors.
• Mention Notice Period: Specify the notice period served by the employee and confirm their completion of responsibilities during this period.
• Include Relevant Information: If there are any pending dues or benefits owed to the employee, include them in the letter along with the procedure for settlement .
• Professional Language: Use professional language and refrain from making any negative or derogatory remarks about the employee.
• Sign and Stamp: The letter must be signed by the relevant authority, such as the HR manager or employer, and stamped with the company seal for authenticity.
• Provide Contact Information: Include contact details in case the employee requires further clarification or assistance.

By adhering to these guidelines, you can guarantee that the relieving letter is thorough, respectful, and fulfills the required formalities for a seamless transition for both the employee and the organization.