Warning Letter
What is a Warning Letter?
A warning letter represents an official written notice delivered by an employer to an employee, commonly as a disciplinary measure following misconduct or performance deficiencies. This formal document typically delineates the precise behavior or performance concern, elucidating why it deviates from expectations or violates established standards. Moreover, it may reference pertinent policies or guidelines that were infringed upon. Additionally, the warning letter may elucidate the repercussions of persistent misconduct or failure to improve, such as escalating disciplinary measures or termination of employment. Serving as a tangible record, these letters document the employer's endeavors to address the issue and afford the employee an opportunity to rectify their conduct or performance.
Warning Letter Examples
Here are two examples of warning letters:
Example 1: Performance Issue
[Date]
[Employee Name]
[Employee Address]
Dear [Employee Name],
Subject: Written Warning for Poor Performance
This letter is an official notification regarding your performance as [Job Title] within [Company Name]. We've noted instances over the past [time period] where your performance hasn't aligned with our expectations.
In particular, we've observed instances of subpar performance, such as missed deadlines, work errors, and failure to meet targets. These occurrences are worrisome and undermine both team productivity and the attainment of company objectives.
Recognizing your valuable contributions, we are dedicated to fostering your professional advancement. It is our expectation that you focus on improving your performance, especially in [outline specific expectations or areas for improvement]. Failure to make notable strides may necessitate further disciplinary measures, potentially culminating in the termination of your employment.
Kindly confirm receipt of this cautionary notice by signing and returning the enclosed copy, please. Sincerely,
[Your Name]
[Your Position]
[Company Name]
[Employee Signature] [Date]
Example 2: Conduct Issue
[Date]
[Employee Name]
[Employee Address]
Dear [Employee Name],
Subject: Written Warning for Violation of Company Policy
We wish to bring to your attention complaints received regarding your conduct within [Company Name]. Specifically, on [date(s)], there were instances where you [describe the behavior or policy violation, such as being disrespectful to colleagues, violating safety protocols, or misusing company resources].
This conduct is intolerable and contradicts the values and policies of our company. It fosters a detrimental work atmosphere and has the potential to harm relationships with both colleagues and clients. We require all employees to abide by company policies and maintain professionalism consistently.
Non-compliance may lead to escalated disciplinary measures, including the possibility of termination from employment.
Your prompt acknowledgment of receiving this warning letter is kindly requested. Kindly review, sign, and return the attached document at your earliest convenience.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
[Employee Signature] [Date]
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