Document Controller Job Description

What is a Document Controller

A Document Controller is a pivotal role within organizations, primarily tasked with managing the lifecycle of documents, from creation to archival. They ensure the availability, accessibility, and security of documents, maintaining their integrity and confidentiality. Document Controllers employ document management systems to organize and categorize files, ensuring easy retrieval when needed. Additionally, they facilitate communication between departments by distributing documents and managing revisions. Overall, Document Controllers play a crucial role in maintaining order and efficiency in document-related processes, contributing to the smooth operation of the organization.

What does a Document Controller Do?

A Document Controller is responsible for overseeing the creation, storage, distribution, and retrieval of documents within an organization. They establish and maintain document control procedures to ensure compliance with regulatory standards and organizational policies. Document Controllers collaborate with various departments to facilitate document-related processes, including drafting, reviewing, and approving documents. They also manage document revisions, ensuring that all versions are up-to-date and properly archived. Additionally, Document Controllers may provide training and support to staff on document management systems and procedures, ensuring efficient utilization of resources and adherence to quality standards. Overall, they play a vital role in ensuring the integrity, accessibility, and security of organizational documents.

Document Controller Job Duties

• Establish and maintain document control procedures and policies.
• Manage the lifecycle of documents, from creation to archival.
• Organize and categorize documents using document management systems.
• Distribute documents to appropriate personnel and departments.
• Review and approve documents for accuracy and completeness.
• Coordinate document revisions and maintain version control.
• Ensure compliance with regulatory standards and organizational policies.
• Provide training and support to staff on document management procedures.
• Troubleshoot document management system issues.
• Maintain confidentiality and security of sensitive documents.

Skills Required for Document Controller:

• Proficiency in document management software.
• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Familiarity with regulatory standards and compliance requirements.
• Problem-solving and analytical skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of information security protocols.

Job Brief about Document Controller

We are seeking a meticulous Document Controller to manage our organization's documents effectively. The ideal candidate will be responsible for overseeing the entire document lifecycle, ensuring accuracy, compliance, and accessibility. You will collaborate with various departments to streamline document-related processes and maintain document control procedures. Strong organizational skills, attention to detail, and proficiency in document management software are essential for this role. If you are a proactive individual with excellent communication skills and a keen eye for detail, we encourage you to apply.

Document Controller Responsibilities

• Manage the organization's documents, ensuring accuracy and accessibility.
• Establish and maintain document control procedures and policies.
• Organize and categorize documents using document management systems.
• Distribute documents to appropriate personnel and departments.
• Review and approve documents for accuracy and completeness.
• Coordinate document revisions and maintain version control.
• Ensure compliance with regulatory standards and organizational policies.
• Provide training and support to staff on document management procedures.
• Troubleshoot document management system issues.
• Maintain confidentiality and security of sensitive documents.

Document Controller Requirements and Skills

• Bachelor's degree in business administration or related field.
• Proven experience as a Document Controller or similar role.
• Proficiency in document management software (e.g., SharePoint, Documentum).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Familiarity with regulatory standards and compliance requirements.
• Problem-solving and analytical skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of information security protocols.
• Attention to detail and accuracy.