Job summary
Every successful organization relies on a strong HR team to manage its workforce. At the heart of this team is the HR Admin Manager—the person responsible for ensuring smooth human resource operations and administrative tasks. From managing payroll to overseeing employee records, this role is essential in keeping the workplace running efficiently.
Are you considering a career as an HR Admin Manager? Or perhaps you’re an employer looking to hire one? Either way, this guide will walk you through everything you need to know about the job, including key responsibilities, skills and salary expectations.
Who is an HR Admin Manager?
An HR Admin Manager is a professional who bridges the gap between HR and administration. They oversee employee relations, HR policies, compliance, payroll, benefits, and administrative functions. Simply put, they ensure that HR processes align with company goals while keeping employees happy and operations running smoothly.
They act as a backbone of the HR department, ensuring that everything from hiring to exit formalities is handled seamlessly. In smaller companies, they might handle multiple responsibilities, while in larger firms, they may focus on specific HR and administrative functions.
Key Responsibilities of an HR Admin Manager
An HR Admin Manager wears many hats. Their daily tasks involve a mix of human resources, office administration, and compliance management. Here are some of their primary duties:
- Develop and implement HR policies and procedures.
- Maintain employee records and HR databases.
- Handle recruitment, onboarding, and exit processes.
- Address employee concerns and resolve workplace issues.
- Organize team-building activities to boost morale.
- Conduct employee satisfaction surveys and suggest improvements.
- Oversee payroll processing and ensure timely salary disbursement.
- Manage employee benefits like health insurance, leave policies, and retirement plans.
- Ensure compliance with labor laws regarding compensation.
- Ensure company policies align with labor laws and regulations.
- Keep up with changes in employment laws and implement necessary adjustments.
- Handle workplace disputes and disciplinary actions.
- Manage office supplies, infrastructure, and vendor contracts.
- Oversee administrative staff and ensure a smooth workflow.
- Coordinate travel and event planning for employees.
Required Skills for an HR Admin Manager
- Managing employees requires strong leadership skills. You should be able to motivate teams, resolve conflicts, and foster a positive work environment.
- A solid understanding of employment laws, compliance regulations, and HR best practices is essential. This ensures that policies are legally sound and employees are treated fairly.
- HR is all about people. Clear communication, active listening, and the ability to handle sensitive matters professionally are crucial.
- Juggling multiple HR and administrative responsibilities requires excellent time management and the ability to prioritize tasks effectively.
- Experience with HRMS (Human Resource Management Systems), payroll software, and administrative tools is a big plus. Common platforms include SAP HR, ADP, Workday, and BambooHR.
- Unexpected issues will always arise. A good HR Admin Manager must be able to think on their feet, resolve conflicts, and make informed decisions quickly.
HR Admin Manager Qualifications & Experience
Wondering what it takes to land this role? Here’s what most companies look for:
- Bachelor’s degree in HR, Business Administration, or a related field.
- A Master’s degree in HRM (Human Resource Management) is a plus.
- Certifications like PHR, SHRM-CP, or CHRP can boost your resume.
- 3-7 years of experience in HR, administration, or a related field.
- Prior experience in HR operations, compliance, or payroll management is preferred.
- Experience working with HR software and tools.
HR Admin Manager Salary Expectations
Salaries vary depending on location, industry, and company size. However, here’s an approximate range:
- Entry-Level (0-3 years): $40,000 - $60,000 per year
- Mid-Level (3-7 years): $60,000 - $85,000 per year
- Senior-Level (7+ years): $85,000 - $120,000 per year
In certain industries like tech, healthcare, and finance, HR Admin Managers can earn even more due to higher demand.